Job by The International Committee of the Red Cross Delegation

Workshop Manager

VACANCY ANNOUNCEMENT

The International Committee of the Red Cross (ICRC) is an impartial, neutral and independent organization whose exclusively humanitarian mission is to protect the lives and dignity of victims of armed conflict and other situations of violence and to provide them with assistance.

For more information, visit website: https://www.icrc.org/

The International Committee of the Red Cross (ICRC) Delegation in Ethiopia is looking to hire an experienced, highly motivated and qualified person to fill the position of Workshop Manager, based in Addis Ababa.

Terms of Employment: Fixed term contract until December 2024 with possibility of extension based on budget availability.

PURPOSE

Workshop Manager 2 oversees preventive maintenance and ensures that repairs on ICRC vehicles and other logistics equipment are made in accordance with guidelines issued from headquarters and manufacturer’s recommendations.

GENERAL DUTIES

·       Understands and adheres to the seven Fundamental Principles of the International Red Cross and Red Crescent Movement

·       Understands and adheres to the ICRC Code of Conduct

·       Understands the roles of the components of the International Red Cross and Red Crescent Movement

·       Respects and observes staff regulations and security rules at all times

·       Represents the ICRC in a professional manner at all times

·       Develops and maintains a pleasant and conducive working environment with colleagues and line managers

·       Performs all duties with the highest level of confidentiality in the interest of the employees and the ICRC

·       May be asked to perform tasks not covered in this job description and to provide support to other departments when necessary

Function description:

Ÿ  Maximizes fleet efficiency and effectiveness through planned resource allocation and preventive maintenance together with the Vehicle Fleet Manager or Logistician.

Ÿ  Provides and organizes training for fleet staff on technical aspects (diagnostics, repairs, maintenance techniques), transfer of technology, proper use of diagnostic and other electronic equipment, tools and machinery, and ICRC administrative procedures.

Ÿ  Helps the Mechanics with complex diagnostics and technical problems for vehicles and generators and suggests solutions.

Ÿ  Is accountable for all maintenance and repair work performed in the workshop and for the material used. 

Ÿ  Operates and maintains the Fleetwave Centralize (FWC) software system, electronic logbook, electronic spare parts catalogue, etc., as required.

Ÿ  Establishes and updates job cards based on maintenance history for all vehicles and other logistics equipment and provides reports and statistics.

Ÿ  Sets stock levels for spare parts and consumables in accordance with activity levels; takes part in placing orders for spare parts and equipment as required.

Ÿ  Ensures that risks are mitigated by performing the controls assigned to his/her role as described in the Logistics Risk and Control Matrix

Ÿ  Manages the holidays, over time, shifts and workload of the workshop team.

Ÿ  To ensure that security, safety, and legal requirements are observed by all ICRC employees in all workshop areas. 

Ÿ  Carries out administrative activities independently, manages all documents entering to FWC and filling related to all vehicle and generators.

Ÿ  Draw up weekly and monthly service schedules for implementation

Ÿ  Check vehicles and generators after repairs or service to ensure that all jobs have been done to expectation.

Ÿ  To make sure that local purchased lubricants/spare parts for maintenance are genuine.

Ÿ  In liaison with VFM prepares order for spare parts from GVA or from local market in case of urgency.

Ÿ  Fills in all accidents, services, battery, and tyres change in vehicles technical logbook.

Ÿ  To make sure that all ICRC trucks and vehicles are ready to move at any time.

Ÿ  To assist car dispatcher when he is reporting for any small issues after morning check-up and ensures that vehicles are going to field are roadworthy.

 Administrative & Finance

·       Participates in planning and preparing annual budget for the workshop; follows up closely during implementation.

·       Holds and controls workshop working advance / workshop pity cash.

·       Ensures necessary administrative work is implemented on time.

·       Knows, applies and complies with all the administrative procedures (financial and HR such as appraisals, budget follow up, etc)

·       Keeps workshop files and relevant databases up to date at all times.

Accident Management:

Ÿ  After getting information concerning accident, sources quotations for accident damaged vehicles and to report concerned.

Ÿ  Make an appointment with car dispatch for accident repairing.

Ÿ  Checks the quality of repair work done on accident damaged vehicles.

Ÿ  To issue a job card for repaired accidents on vehicles and forward update the crash record accordingly.

Field Activities:

Ÿ  To support filed mechanics and to visit all ICRC sub delegations and offices for vehicle, forklifts and generator maintenance issues when needed.

Ÿ  In case of breakdown in the field to be ready to visit and solve the problem in the place.

Ÿ  I n case of need/emergency to replace or to give a hand to Colleagues, from other departments too.

Inventory

Ÿ  Participate in regular general inventory counts and reconcile with bin cards and stock-card.

Ÿ  Taking active support role in the yearly or Ad Hoc formal inventory

Others

Ÿ  Informing to VFM for any issues that does not follow the normal routines

Ÿ  Replacing the Fleet Data admin. in one or all his duties during his absence

Ÿ  Organize and helps cleaning tools, workshop and compound when needed

Ÿ  Performs weekly and monthly controls of equipment, tools and logbooks

Ÿ  Helpful attitude and Team spirit

Ÿ  Flexibility and willingness to work irregular schedules.

Ÿ  Copping up with stressful working situation.

Ÿ  Drives vehicle when requested.

Job Requirements

·       Technical school degree in mechanical engineering or similar.

·       Good command (spoken and written) of English and Amharic /or French.

·       Very good computer skills and ability to run specialized software.

·       Driving license Grade 3 or Equivalent, Grade 4 & 5 or Equivalent is an advantage.

·       6 years overall professional experience.

·       Minimum three years’ confirmed experience as a foreman/forewoman in the automotive

industry or 4–6 years’ experience in a similar position as a mechanic.

·       Experience managing a team.

·       Helpful attitude and Team spirit

·       Flexibility and willingness to work irregular schedules.

·       Resistant to stressful situations.

·       Drives vehicle when requested.

How to Apply

Applicants shall submit their electronic CVs and cover letter through the ethiojobs.net website

Application deadline: March 17, 2024

Women applicants and persons with disabilities are highly encouraged to apply.

Please note that only short-listed candidates will be contacted at all stages of the selection process

Protection Field Officer 1

Objective:

The Protection Field Officer contributes to the planning, implementation and monitoring of ICRC protection activities in Hawassa (South AoR), whilst contributing to the identification, implementation and monitoring of several ICRC projects in different fields of activities throughout the assigned area of responsibility with frequent travels within Southern Oromia (Sidama, East and West Guji, East Borena and Borena) S/he covers the representation of the ICRC at local level whilst monitoring of the general situation, networking and conducting of field trips with focus on identification and follow-up of protection concerns.

GENERAL DUTIES

·       Understands and adheres to the seven Fundamental Principles of the International Red Cross and Red Crescent Movement

·       Understands and adheres to the ICRC Code of Conduct

·       Understands the roles of the components of the International Red Cross and Red Crescent Movement

·       Respects and observes staff regulations and security rules at all times

·       Represents the ICRC in a professional manner at all times

·       Develops and maintains a pleasant and conducive working environment with colleagues and line manager

·       Performs all duties with the highest level of confidentiality in the interest of the employees, the ICRC and beneficiaries

·       May be asked to perform tasks not covered in this job description and to provide support to other departments when necessary

ACCOUNTABILITIES AND RESPONSIBILITIES

General responsibilities

·       Implements protection activities under the supervision of the Field Delegate and close coordination with the Protection Team Leader.

·       Contributes to analyses of the security, socioeconomic, cultural and political environment relevant to the ICRC, shares relevant information with team members, and reports any change in the situation.

·       Represents and promotes the ICRC regarding its activities with all relevant interlocutors including through operational dissemination sessions when appropriate.

·       Supports field and protection teams in designing, implementing and monitoring protection activities in the AoR.

·       Collects, compiles and translates protection-related information (with care for staff risk management).

·       Acts as an interpreter of local languages (Afan Oromo and Amharic mandatory) and as cultural adviser for the FD/PTL and other delegates during interactions with individuals, communities, and authorities/weapon bearers when necessary, including during sensitive interviews.

·       Analyses and contributes to written internal reporting and activity programming.

·       Helps to make internal and external meetings meaningful (preparation, participation, reporting and follow-up).

·       Provides detailed attention to visitors coming to the office and screening on protection cases that need to be referred to a mobile staff.

·       Develops and maintains contact with the local/regional authorities, the local population, communities, service

·       providers, etc.

·       Organizes field trips maintaining efficient coordination with the AoR FD: arranges all necessary material / bookings, etc., with logistics, Administration, and other relevant departments.

·       Fosters a conducive environment (multidisciplinary approach, good team dynamic) among team members.

·       Ensures the sustainability of her/his work and puts in place, including an archiving system for the purpose of

·       institutional memory.

·       Technically supports Generalist FOs in implementing protection activities in South AoR.

Protection of the Civilian Population (40%)

§  Monitors IHL violations, humanitarian needs and consequences of armed conflicts on the civilian population and feeds relevant information to the PTL/FD.

§  Gathers information on potential PCP cases, documents and recommends follow up under the supervision of the FD/technical supervision of the PTL. Contributes to the regular follow up of PCP cases.

§  Jointly with the PTL ensures that all violations are encoded in Prot6 according to the PCP guidelines, in a timely manner and follow-up of open cases is conducted regularly.

§  Develops and maintains a network of interlocutors (civilians, authorities, weapon bearers, etc.) that can relay

information on IHL violations.

§  Updates a local mapping of stakeholders on PCP institutional priorities: sexual violence, child protection, access to education, health care in danger, weapon contamination, etc.

§  In coordination with the SV manager, contributes to the implementation of specific activities in the field of sexual violence; gathers, compiles, and analyses sexual violence-related information, including through community-based methodology, all with appropriate care for staff risk management and confidentiality. 

Protection of Family Links & Detention (20%)

§  Actively promotes PFL services in all interactions with communities, authorities and parties to the conflict

§  Collects and follows up on individual PFL cases and ensures appropriate documentation, including coordination with ERCS RFL Focal points

§  Supports an overall analysis of PFL needs in the AoR and ICRC strategies to tackle those issues.

§  Under the supervision of the FD/PTL and Detention Delegate, participates in planning and to a limited extent in visits of places detention when dialoguing with prison authorities and in support of distributions of assistance & RFL campaigns. May support detention team in conducting release checks.

§  Supports the training of ERCS PFL focal points and volunteers to improve their contribution to the PFL file in South AoR; Maintains regular contact with them and assists the PTL in setting up procedures/processes to improve ICRC-ERCS collaboration regarding the PFL file.

Communication and Dissemination (10%)

§  Carries out operational/beneficiary communication sessions to relevant actors independently, or in a support role together with the FD/PTL, and/or the COM FO.

§  Introduces the ICRC in general, its mandate and its protection activities to new interlocutors (autonomously and/or in support of the COM FO).

§  Stays up to date with the key messages produced by the COM department to explain the ICRC position on specific topics to various stakeholders in the field.

§  Supports, when required, the drafting of key messages and other COM material.

§  Facilitates and organizes HCiD dissemination sessions (with or without the support of Health FOs), in coordination with the PTL/FD.

§  Facilitates and organizes IHL dissemination sessions (with or without the support of FAS and COM) in coordination with the PTL/FD.

Assistance to other Departments (10%)

§  Provides punctual support, if required (e.g. during distributions and assessments, to translate for specific

activities and/or facilitate meetings, etc).

§  Liaises and shares information on cases needing assistance and/or referrals (EcoSec, Health, etc.).

§  Collaborates closely with other departments on multidisciplinary files (HCiD, CBP, etc.).

§  Shares relevant information gathered in the field, as well as proper background briefings, to other departments operating in a specific area.

§  Shares relevant observations from the field that would improve the other departments’ activities and strategy.

§  Gathers protection concerns coming from other departments’ activities and contacts.

Internal Reporting (10%)

§  Contributes to ad hoc situational reports and analytical documents upon request by the FD/PTL.

§  Drafts and contributes to technical documentation with the FD/PTL after activities:

§  Field trip reports (FTR) after every field trip and inputs to FTR prepared.

§  In discussion with FD/PTL, drafts minutes of meetings (MoM) for meetings with external interlocutors.

§  Contributes to the protection department’s periodical reports and updates.

Preparation and Conduct of Field Trips (10%)

§  Prepares Field Trip Forms and submits it to FD/PTL – updates any changes to the plan if required.

§  Organizes field trip activities according to priorities and in coordination with the FD/PTL.

§  Prepares all operational forms and questionnaires to ensure they are available if needed during the field trip.

§  Ensures that all relevant dissemination materials are available during a field trip.

§  If required, informs Radio room of position in the field, in accordance with NEK procedures.

§  lf required, leads a multidisciplinary team during a field trip. Conducts and/or participates in pre-FT briefings and post- FT debriefings as necessary.

ADDITIONAL DUTIES

§ Follows up on all work-related messages and correspondence with the relevant contacts and departments

§ Is aware of the delegation’s objectives and has a good knowledge of the Movement and other contacts relevant to the position

§ Collects and shares information so as to improve the ICRC’s understanding of the environment and humanitarian trends and responses

§ Represents the ICRC in an appropriate way during activities, in meetings and in the field, and avoids any activity that may reflect negatively on the ICRC’s image

§ Takes responsibility for their own professional learning and development

Job Requirements

·       University degree in the field Social Science, Social work, Law or related fields.

·       Minimum of 3 years’ previous relevant professional experiences, for instance in the field of social/political/economic affairs or similar with NGOs or Protection organizations.

·       Excellent command of written and spoken English, Afan Oromo and Amharic.

·       Very good knowledge of Oromia region (geography, culture, politics). Knowledge of other operational areas is an asset

·       Solid understanding of federal/regional affairs.

·       Good writing and reporting skills.

·       Very good Computer skills.

·       Availability and flexibility to travel within the country. The position requires frequent field missions to key areas (75% field visit).

How to Apply

Electronic application can be made ONLY through the ethiojobs.net website. Alternatively, you can submit your application to Nekemte sub delegation, (Kasso Sub city, Kebele 05, House No. 290, Nekemte).

Closing date: March 15, 2024

Women applicants and persons with disabilities are highly encouraged to apply.
Please note that only short-listed candidates will be contacted at all stages of the selection process.

Administrative Assistant 1

GENERAL DUTIES

·       Understands and adheres to the seven Fundamental Principles of the International Red Cross and Red Crescent Movement

·       Understands and adheres to the ICRC Code of Conduct

·       Understands the roles of the components of the International Red Cross and Red Crescent Movement

·       Respects and observes staff regulations and security rules in Ethiopia

·       Represents the ICRC in a professional manner at all times

·       Develops and maintains a pleasant and conducive working environment with colleagues and line managers

·       Performs all duties with the highest level of confidentiality in the interest of the employees and the ICRC

·       May be asked to perform tasks not covered in this job description and to provide support to other departments when necessary

ACCOUNTABILITIES AND RESPONSIBILITIES

Support to the management:

Under the supervision of the Executive Assistant & IM Officer:

·     Manages inside and outside contacts by means of ICRC-supplied tools. Supervises the updating of other units’ contacts. Maintains an active professional network of use to the ICRC.

·     Manages the appointments and organizes meetings both between ICRC officials and with outside contacts. Deals with all logistical aspects involved.

·     Shares and files documents for the management. Creates electronic and paper files for the management, feed them with relevant documents and closes them. Put them into boxes at the end of each period and keeps an updated inventory.

·     Receives or supervises the reception of visitors having appointments with the management and helps to organize receptions and other events at which protocol must be observed.

·     Carries out and supervises secretarial tasks (filling, photocopying, mailing, correspondence with Geneva and with sub-sites, ordering supplies, etc.)

·     Upon request, updates the organization charts and lists used in the delegation or ensures that it is done by the unit in charge for.

·     Participates in the organization of visits by donors and other major figures.

·     Organises briefing for new-comers and debriefing for outgoing delegates.

Information management:

Under the supervision of the Executive Assistant & IM Officer:

·     Ensures that all electronic documents sent to the delegation teambox and all paper document received is shared with concerned staff members.

·     Updates general information in the reference tools (databases or others).

·     Ensure that users know about the intranet’s features.

·     Act as account manager.

·     Is the relay of policies/guidelines/directives from the SDT_IM division.

·     Ensures that users understand the need for changes and supports these changes.

·     Explains, applies and ensures application of the procedures for intermediary archiving of electronic and paper documents; shoulders responsibility for the application of intermediary archiving procedures within the delegation and ensures their processing; ensures compliance with the rules on archive preservation (storage room).

·     Briefssystematically all new staff on information management and organizes regular training or information sessions

Training and support – Areas of expertise (correspondence, ICRC protocol, use of standard computer technology, document security and compliance with visual identity rules)

Under the supervision of the Executive Assistant & IM Officer:

·   Briefssystematically all new staff on above-mentioned subjects, trains regularly all users and ensures compliance with rules and procedures.

·   Trains the unit and sub-site(s) assistants (or any other person in charge) and supervises them in the application of related procedures.

·   Makes sure that all staff know and apply ICRC rules regarding correspondence and ICRC protocol; proposes solutions in cases of contradiction between the rules and local practices; ensures that all correspondence concerned by these rules that leaves the delegation is validated by the qualified person; knows the rules regarding signatures and ensures that these rules are applied by all staff in the delegation.

·   Keeps her knowledge and skills up to date on standard computer technology (e-mail, information-sharing, records-management, intranet, etc.), Informs users on new information management tools.

·   Ensures that proper procedures for protection/use/storage of sensitive office supplies (ICRC stamps, seals, letterhead stationery, etc.) exist and are complied with.

·   Makes sure that the letterhead stationery, business cards, envelopes, etc. comply with the applicable visual identity rules.

Replace the Receptionist when she is absent:

Under the supervision of the Executive Assistant & IM Officer:

·     Receives visitors and manage visitor’s badges

·     Answers and redirect incoming calls, take messages

·     Updates delegation phone list

·     Manages incoming and outgoing professional mails (bordereau)

·     Registers all incoming mails from external contacts

ADDITIONAL DUTIES

·     Ensures the follow up of all messages and correspondence related to the work, in relation with the concerned interlocutors and/or departments;

·     Is aware of the delegation’s objectives and has a good knowledge of the Movement and other interlocutors relevant to the position;

·     Collects and shares information so as to improve the ICRC’s understanding of the environment, humanitarian trends and responses when relevant;

·     Represents the ICRC in an appropriate way during activities, meetings and in the field and avoids any activity that may reflect negatively on the ICRC’s image;

·     Takes responsibility of own professional learning and development;

Job Requirements

·     University degree or professional diploma

·     3 years’ work experience in a similar field

·     Fluent in written and spoken English

·     Very Good computer skills

·     Capacity to apply ICRC rules and procedure 

How to Apply

Applicants shall submit their electronic CVs and cover letter through the ethiojobs.net website

Application deadline: March 15, 2024

Women applicants and persons with disabilities are highly encouraged to apply.

Please note that only short-listed candidates will be contacted at all stages of the selection process

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