Job by GLRA Ethiopia

German Leprosy and TB Relief Association Ethiopia (GLRA-Ethiopia) is a non-profit international NGO working in the field of TB, Leprosy and other NTDs as well as on Humanitarian aid and Socio-economic rehabilitation and research. With funding received from EHF-OCHA, German Leprosy and TB Relief Association (GLRA) will implement a 12-month project by focusing on improving access and coverage of quality lifesaving Humanitarian response through a multi-sectoral approach in the existing government structure to deliver health and nutrition service, Multipurpose cash (MPC),) and providing psychosocial support in Limu Woreda. The project will strengthen the capacity of government routine Health service delivery, Acute malnutrition prevention and treatment, and build the knowledge of healthcare providers on the delivery of maternal health, and child health including Immunization, mental health, and psychosocial to ensure the continuity and sustainability of these vital services for IDP returnees.

Project Officer –Nutrition and Cash Distribution

Job Purposes:

Under the direct supervision of the Project Manager, the Nutrition and cash distribution Officer is responsible for overseeing all start-up MPC and nutrition activities under the assigned location and responsible for the day-to-day management of the Nutrition and MPC project implementation in the operational Woreda of a given location. S/he will be responsible for providing managing MPC and Nutrition activities implementation. S/he will provide technical guidance to ensure that program implementation adheres to appropriate international technical standards and guidelines are technically sound. Provision of Nutrition in emergency services and lead the management of the Mobile Health and Nutrition Team (MHNT) in collaboration with health project officer as a key component of the position holder.

The Cash distribution & Nutrition officer will provide consultation and necessary treatment as needed to the intended beneficiaries in the health facilities and outside health facilities in the project sites. S/he will work with the subordinate within the field office to enhance their participation and involvement in the prevention, awareness creation, and capacity building of woreda-based government health staff, and all the key deliverables are achieved.

Key Areas of Accountability/Duties

Oversees the implementation of Multi-Purpose Cash (MPC) and nutrition projects in the assigned location and ensures that the quality standards are met.
Ensures effective start-up, management, implementation, monitoring, reporting, and evaluation of MPC, and nutrition projects in the assigned location.
Provide support and guidance to the subordinate; assess training needs, plan & provides training/guidance for staff in setting up new OTP and SC sites and MPC and MIYCN activities.
Facilitate training for health professionals in community-based management of acute malnutrition, and MIYCN.
Participating in and/or leading MPC, nutrition, and/or multi-sectoral assessments as required.
Conducts regular field visits to provide supportive supervision and discussions to the OTP/SC/TSFP/MIYCN sites, mobile clinics, and woreda health offices to monitor the implementation of MPC and nutrition programs and enhance the existing health system.
Closely work with the project manager and other support staff to ensure that project budgets are realistic, that they are efficiently used complying with donor/GLRA requirements, and that reports are submitted in a timely manner.
Represents GLRA in Woreda/Zonal level nutrition and MPC coordination and another forum as per the need and request.
Documents findings, lessons learned, and recommendations of field visits and practices for follow-up actions; shares as appropriate with the project manager.
Oversees and leads the development and submission of activity reports, ensuring completeness, accuracy, timeliness, and quality.
Provide essential lifesaving Nutrition services to IDPs returnee/collective centers/hard-to-reach areas/any place where MHNT was established.
Conduct all activities planned for MHNT.
Responsible to provide Community Based Management of Acute Malnutrition (CMAM) and MIYCN activities to IDPs returnee and people who have no access to the services.
Conduct capacity-building interventions for HEWs/HWs and community health workers and community mobilization activities with key Health messages,
Provide different pieces of training and workshops as per the plan.
Perform all necessary actions to ensure the smooth functioning of mobile health and nutrition activities.
Support the Woreda-based health and Nutrition system in providing technical support to the health facilities.
Prepare and share monthly and quarterly activity reports timely.
Support the MHNT in mobilization of communities and ensure that MHNT intervention is in accordance with the MHNT guideline.
Support Woreda the health office in strengthening the surveillance system.
Any other task assigned by his/her supervisor (project manager).

Duty station: East Wollega, Limu Woreda

Type of employment: Fixed term for 11 months

Salary: As per the approved project budget

REPORTING: To Project Manager

Job Requirements

BSc/HO in Public Health, Human nutrition, nursing and related field with a minimum of four years’ years’ work experience preferably in NGO experience in MHNT setups, MPC, and CMAM/IYCF
Knowledge of the latest health and Nutrition-related guidelines and standards in emergency nutrition and health.
Extensive Knowledge and experience in the primary health care system.
Demonstrated ability for leadership and independent decision-making.
Ability to plan and organize work to meet individual, team, and program objectives.
Strong interpersonal skills & excellent team player, fosters working in teams & teamwork spirit.
Willingness and ability to work in hardship environments and 24/7 times based on the context assigned locations.
Cultural and gender sensitivity.
Demonstrable experience in working with communities, and knowledge of participatory approaches.
Strong knowledge on monitoring and evaluation and report writing.
Ability to effectively liaise with government, donors, NGOs, community leaders, and other stakeholders,
Very good knowledge and practice of computer applications.
Excellent communication skills, both written and spoken. Knowledge of local language (Afan Oromo)
Flexible and creative approach; keen to take initiative where appropriate.
Accountability & responsiveness within areas of responsibilities,

Desirable quality, skill and competence

Have good understanding and hands on experience on MHNT projects, CMAM/IYCF, and MPC.
Familiarity to the local culture.

Project Officer-Health

Job Summary:

Under the direct supervision of Project Manager, the Project Officer is responsible to the overall project intervention in the region/zone and is accountable to the delivery of set results in health thematic area . S/he engage in the project planning, implementation, reporting, and provide technical support to partner project assistant; the target zonal/ woredas, HFs and communities. S/he works with M&E team to coordinate the monitoring and evaluation activities of projects and participates in best lesson, knowledge management, and concept note development and ensures the quality of the project intervention. Provision of primary health care services and lead the management of the Mobile Health and Nutrition Team (MHNT) in collaboration with Nutrition and cash distribution officer as a key component of the position holder.

SCOPE OF ROLE

Reports to: Project Manager

Staff directly reporting to this post: NA

SPECIFICS ROLES AND RESPONSIBILITIES

Project Implementation

Lead and oversee the overall project implementation and provide technical backup support to Health workers/HEWs and partners in all PHC service delivery related technical areas
Prepare periodical activity and budget plans and submit to project manager with the required format
Engage in the project implementation work and ensure results are delivered as per set plan
Prepare monthly, quarterly and annual project procurement plans with other staff and raise purchase requisition
Compile and submit periodic internal, government and donor reports: monitor and report on relevant activities and outcome/impact and submit to M &E and project manager
Provide technical assistance to health care providers in accomplishing planned activities
Conduct regular meeting with project team and government and other relevant stakeholders
Organize and facilitate project relevant workshops, trainings, post training-follow up, mentorship and coaching
Facilitate, participate and represent GLRA/the project in meeting and workshops to ensure strong partnership and collaboration at all level
Participate in the development of program/primary health care service delivery/ intervention model/manual
In collaboration with project staffs boost the quality implementation of the project activities as per the project objectives and operational plans.
Coordinate and conduct integrated/joint supportive supervision to HC-HP and communities and document findings and recommendations of field visits for follow-up action.
Provide essential lifesaving PHC services to IDPs returnee/collective centers/hard-to-reach areas/any place where MHNT was established.
Conduct all activities planned for MHNT.
Conduct capacity-building interventions for HEWs/HWs and community health workers and community mobilization activities with key Health messages,
Provide different pieces of training and workshops as per the plan.
Perform all necessary actions to ensure the smooth functioning of mobile health and nutrition activities.
Support the MHNT in mobilization of communities and ensure that MHNT intervention is in accordance with the MHNT guideline.
Support Woreda the health office in strengthening the surveillance system.
Any other task assigned by his/her supervisor (project manager).

Monitoring and Evaluations

Monitor the implementation of project activities on continuous basis and take feasible corrective actions based on the findings
Work with M&E team and provide support on the baseline, midterm and final lesson learnt
Provide support on effective program activities data analysis and use at health facility and woreda levels
Collaborate with other organizations and projects/programs to ensure synergy, sharing of technical resources, learning and mutual support
Ensure supportive supervision visits, review meetings and related forums feedback is applied for continuous improvement in PHC service delivery interventions

Knowledge management

Develop and document best practices, lessons, case stories, work films and pictures properly
Strengthen the capacity of the health system to effectively use management tools and implement best practices at all levels of the health system and health care delivery with a major focus at the primary care level

Duty station: East Wollega, Limu Woreda

Type of employment: Fixed term for 1 years

Salary: As per the approved project budget

REPORTING: To Project Manager

Job Requirements

BSc/HO in Public Health or post-graduate degree in public health, Nursing and related field with a minimum of four years’ years’ work experience preferably in NGO experience in MHNT setups, and PHC/RMNCH/IMNC
Trainings in Project Management, Monitoring and Evaluation, Database management etc. is preferred

Skills and Experience Requirements

Minimum of 5-year relevant experience on Primary Health Care Service delivery
Knowledge and experience on Ethiopia Primary Health Care System,
Expertise in identifying and adapting best practices and success stories
Experience of working in the duty station and Knowledge of local language Afan Oromo
Ability to establish a strong relationship with government, community and other partners in the project operational areas
Excellent communication and interpersonal skills required
Excellent computer skills including Microsoft office applications (word, excel and PowerPoint) and navigating the internet
The candidate must have strong analytical, problem solving, negotiation and networking skills.
Should be a team player and comfortable to receive instructions.
Experienced in developing quality plans and reports
Prior NGO experience is desirable

Field Safety and Security Officer

JOB PURPOSES:

The Project Manager is responsible for coordinating the overall implementation of EHF Funded project by integration with Refugee & Returnee Service (RRS) in Internally displaced persons (IDPs), Returnees and host community, development of detailed project implementation plan, development of phased budget, follow up of project implementation, results based monitoring, evaluation and quality assurance, under supervision. He/She work closely with Oromia Regional Health Bureau (ORHB) and East Wollega Zonal Health Department (ZHD), and Limu woreda health office team to quality of health and Nutrition service delivery for IDPs, Returnee and host community. The project Manager is responsible for Health, Multi-Purpose Cash (MPC) and Nutrition project budget the project budget by which he/she designated as budget holder. S/he is also responsible for project staff management including development of performance objective, continuous follow-up, capacity building and support project officer, and conduct performance appraisal. The project Manager will also provide technical guidance and capacity building support to health facilities staff, RHB, and Woreda Health Offices at the project implementation woreda. S/he will be responsible to document implementation lessons and best practices to improve project implementation as well as inform new business development.

SCOPE OF ROLE

Reports to: GLRA Ethiopia Head of Programme

Staff directly reporting to this post: Project officers, finance officer, Logestic officer and security officer

KEY AREAS OF ACCOUNTABILITY:

Oversight and management of humanitarian emergency programmes

Liaison and work closely with country office before, during and after emergency response in the zone and IDPs camps by supporting and/or directly managing aspects of implementation of emergency response projects through the response cycle
Coordinate regular management and technical support visits to project sites to support implementation and ensure that programming meets/exceeds international standards and corresponds to work plans and budgets
Work closely with other thematic areas to harmonize humanitarian interventions and ensure minimum standards and integrated approach where possible
Together with relevant GLRA staff and partners ensure project implementation plans, kick off meetings, regular monitoring and reporting in line with delegated Budget Holder responsibilities
Identify challenges in the design or implementation of humanitarian projects and give feedback on the required corrective actions to address them

Project management and operations management

Work closely with the Logistics Team to ensure efficient delivery and support of humanitarian programmes.
In collaboration with Partner, ZHO, woreda Health office (WHO) and the field team develop detail implementation plan for the project for EHF, and other health projects as essential.
Track the progress of the detail implementation plan against with scheduled time, budget allocated;
Ensure procurements specified in the project documents are planned, requested, purchased and delivered on a timely manner
Develop monthly plan with project team and conduct regular meetings to review progress of the procurement and logistics
Provide monthly update on project progress and flag any concerns in a timely manner for Head of Program
Manage all activities, resources and assets for the projects under supervision;
Provide hand on support for the project team during capacity building training, review meeting, consultation with local health authorities and advocacy initiatives ;
Coach and mentor the front line government health office and facility level staff on the integration of Health, and Nutrition in the existing Health system;
Lead Health Facilities need assessment task and identify type support needed and oversee the execution;
Identify critical issues in the implementation of projects and take the necessary actions to address problems and constraints

Prepare periodic reports on the implementation of project activities as per the requirements of GLRA, ZHO, WHO, regional and specific project donor
Closely work with the GLRA MEAL and Humanitarian aid team to assure implementation quality
Integrate with other project thematic through joint planning ,review performance and sharing lessons
Develop project briefs, which document the project learning and results
Ensure that strategies for phasing out are taken care of during implementation; and project close outs are properly planned and executed
Closely work with partners, RHB, Zonal and Woreda Health Offices for the smooth implementation of the project and for ensuring project sustainability
Leads project activity and budget revisions, prepares justification for request of amendments in keeping with donor regulations and procedures, closely working with the relevant award team to ensure timely action
Ensuring project quality implementation using quality bench mark ;
Represent GLRA in east Wollega zone, woreda health and nutrition sector meetings, cluster and Task forcers

Budget management

Coordinate and Prepare phased budget based on approved project operation plan (POP)
Manage the current humanitarian grants through organizing monthly meetings to review Budget Verse Actual BVAs; ensure GLRA funds are spent/committed in compliance with the agreed objectives, timeframe and donor regulations
Manage budgets, including monthly review of budget variance analysis, identification of wrong charges and required actions to address/ correct them
Ensure effective and efficient utilization of project budget and other resources for intended purpose; follow up on budget utilization and project expenditure
Prepare/Review and submit for timely donor reports, including development/review and verification of financial reports and confirmation of accuracy and consistency.
Closely work with the finance team to efficiently monitor and track burn rates, reporting and financial compliance issues

Staff Management, Mentorship, and Development

Develop performance objectives and development plan for project officer under supervision
Establish a system for, communication, follow up, ensuring regular reporting and development of project staff
Ensure project officer understood his/her responsibilities and how their contribution feeds into the overall project objective
Organize regular staff meetings to review progress, identify issues and solve them
Develop and assesses the performance of his/her self.

Representation, communication & relationship building

Contribute to the maintenances of strong relationships with key national partners in the project area and coordinate with other INGOs with humanitarian capacity
Represent GLRA’s humanitarian response to local authorities, donors, working groups, clusters, task forces, and other members of the humanitarian community
Establish links and good relationships with relevant government offices/authorities and NGO’s in the area of humanitarian response.

Monitoring, evaluation and quality assurance

In collaboration and coordination with MEAL, Humanitarian aid unit, and health and nutrition team facilitate/conduct Joint project support, assess the project against quality bench mark and conduct project base line and midterm/final review
In coordination with and support from relevant MEAL staff, design results based monitoring and evaluation process for projects
Monitor and systematically document project results implementation lessons, best practices and innovations for the project under supervision; and share lessons, best practices and innovations with MEAL and Humanitarian unit team to inform program development
Conduct regular supportive and joint supportive supervisions to project sites with project team and respective government partners
Plan and facilitate regularly scheduled reviews of projects with woreda health office heads/experts and HWs/HEWs, and community volunteers in the implementation areas
Facilitates visits to donors, members and others as necessary;

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

Holds self-accountable for making decisions, managing resources efficiently, achieving and role modeling GLRA values
Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
Future orientated, thinks strategically

Collaboration:

Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
Values diversity sees it as a source of competitive strength
Approachable, good listener, easy to talk to

Creativity:

Develops and encourages new and innovative solutions
Willing to take disciplined risks

Integrity: Honest, encourages openness and transparency

Duty station: East Wollega, Limu Woreda

Type of employment: Fixed term for 1 year

Salary: As per the approved project budget

Job Requirements

Bachelor’s Degree or higher in Law or related field and special training in law enforcement such as military or police.
Security training or experience in the field;
At least 2 years experiences in the security field or training skills specially in security and law enforcement institution is desirable
Good knowledge of MS Office and computer tools used by GLRA.
Good knowledge of the environment and humanitarian principles.
Highly organized
Ability to work independently;
Flexibility to work in different locations. Frequent travel into operation sites
Excellent level of written and spoken English, and Afan Oromo
Previous experience working in Oromia, regions will be an advantage

Project Manager

JOB PURPOSES:

SCOPE OF ROLE

Reports to: GLRA Ethiopia Head of Programme

Staff directly reporting to this post: Project officers, finance officer, Logestic officer and security officer

KEY AREAS OF ACCOUNTABILITY:

Oversight and management of humanitarian emergency programmes

Liaison and work closely with country office before, during and after emergency response in the zone and IDPs camps by supporting and/or directly managing aspects of implementation of emergency response projects through the response cycle

Coordinate regular management and technical support visits to project sites to support implementation and ensure that programming meets/exceeds international standards and corresponds to work plans and budgets

Work closely with other thematic areas to harmonize humanitarian interventions and ensure minimum standards and integrated approach where possible

Together with relevant GLRA staff and partners ensure project implementation plans, kick off meetings, regular monitoring and reporting in line with delegated Budget Holder responsibilities

Identify challenges in the design or implementation of humanitarian projects and give feedback on the required corrective actions to address them

Project management and operations management

Work closely with the Logistics Team to ensure efficient delivery and support of humanitarian programmes.

In collaboration with Partner, ZHO, woreda Health office (WHO) and the field team develop detail implementation plan for the project for EHF, and other health projects as essential.

Track the progress of the detail implementation plan against with scheduled time, budget allocated;

Ensure procurements specified in the project documents are planned, requested, purchased and delivered on a timely manner

Develop monthly plan with project team and conduct regular meetings to review progress of the procurement and logistics

Provide monthly update on project progress and flag any concerns in a timely manner for Head of Program

Manage all activities, resources and assets for the projects under supervision;

Provide hand on support for the project team during capacity building training, review meeting, consultation with local health authorities and advocacy initiatives ;

Coach and mentor the front line government health office and facility level staff on the integration of Health, and Nutrition in the existing Health system;

Lead Health Facilities need assessment task and identify type support needed and oversee the execution;

Identify critical issues in the implementation of projects and take the necessary actions to address problems and constraints

Prepare periodic reports on the implementation of project activities as per the requirements of GLRA, ZHO, WHO, regional and specific project donor

Closely work with the GLRA MEAL and Humanitarian aid team to assure implementation quality

Integrate with other project thematic through joint planning ,review performance and sharing lessons

Develop project briefs, which document the project learning and results

Ensure that strategies for phasing out are taken care of during implementation; and project close outs are properly planned and executed

Closely work with partners, RHB, Zonal and Woreda Health Offices for the smooth implementation of the project and for ensuring project sustainability

Leads project activity and budget revisions, prepares justification for request of amendments in keeping with donor regulations and procedures, closely working with the relevant award team to ensure timely action

Ensuring project quality implementation using quality bench mark ;

Represent GLRA in east Wollega zone, woreda health and nutrition sector meetings, cluster and Task forcers

Budget management

Coordinate and Prepare phased budget based on approved project operation plan (POP)

Manage the current humanitarian grants through organizing monthly meetings to review Budget Verse Actual BVAs; ensure GLRA funds are spent/committed in compliance with the agreed objectives, timeframe and donor regulations

Manage budgets, including monthly review of budget variance analysis, identification of wrong charges and required actions to address/ correct them

Ensure effective and efficient utilization of project budget and other resources for intended purpose; follow up on budget utilization and project expenditure

Prepare/Review and submit for timely donor reports, including development/review and verification of financial reports and confirmation of accuracy and consistency.

Closely work with the finance team to efficiently monitor and track burn rates, reporting and financial compliance issues

Staff Management, Mentorship, and Development

Develop performance objectives and development plan for project officer under supervision
Establish a system for, communication, follow up, ensuring regular reporting and development of project staff
Ensure project officer understood his/her responsibilities and how their contribution feeds into the overall project objective
Organize regular staff meetings to review progress, identify issues and solve them
Develop and assesses the performance of his/her self.

Representation, communication & relationship building

Contribute to the maintenances of strong relationships with key national partners in the project area and coordinate with other INGOs with humanitarian capacity
Represent GLRA’s humanitarian response to local authorities, donors, working groups, clusters, task forces, and other members of the humanitarian community
Establish links and good relationships with relevant government offices/authorities and NGO’s in the area of humanitarian response.

Monitoring, evaluation and quality assurance

In collaboration and coordination with MEAL, Humanitarian aid unit, and health and nutrition team facilitate/conduct Joint project support, assess the project against quality bench mark and conduct project base line and midterm/final review
In coordination with and support from relevant MEAL staff, design results based monitoring and evaluation process for projects
Monitor and systematically document project results implementation lessons, best practices and innovations for the project under supervision; and share lessons, best practices and innovations with MEAL and Humanitarian unit team to inform program development
Conduct regular supportive and joint supportive supervisions to project sites with project team and respective government partners
Plan and facilitate regularly scheduled reviews of projects with woreda health office heads/experts and HWs/HEWs, and community volunteers in the implementation areas
Facilitates visits to donors, members and others as necessary;

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

Holds self-accountable for making decisions, managing resources efficiently, achieving and role modeling GLRA values
Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
Future orientated, thinks strategically

Collaboration:

Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
Values diversity sees it as a source of competitive strength
Approachable, good listener, easy to talk to

Creativity:

Develops and encourages new and innovative solutions
Willing to take disciplined risks

Integrity: Honest, encourages openness and transparency

Duty station: East Wollega, Limu Woreda

Type of employment: Fixed term for 1 year

Salary: As per the approved project budget

Job Requirements

QUALIFICATIONS AND EXPERIENCE

Most preferred is Master’s Degree in Public health, Nutrition, / BSc degree in Public Health, Nutrition, Nursing or related fields
For Master’s Degree 5 years or for BSC/BA degree 7 years of work experience in Humanitarian Preparedness and Response and Or Developmental in a number of fragile or complex contexts in an NGO environment of which a minimum of 4 years managing community based health and Nutrition projects and had been experience in In IDPs
At list 2 years’ working experience in project management position
Trainings on Public Health Emergency ,MHPSS, BEmONC, CEmONC, Infection prevention , Nutrition in emergency, IMNCI and Referral System
Solid understanding of the Ethiopian health/Nutriiton policy and strategies, as well as the health sector transformation plan and the health extension platform
Good understanding of Humanitarian minimum standards (SPHERE)
Experience working with the regional and local level stakeholders
Highly developed cultural awareness and ability to work well in another partners with people from diverse backgrounds and cultures
Strong results orientation, with the ability to challenge existing mindsets
Experience of managing and shaping programmes to deliver greater efficiency and effectiveness, and of strengthening implementation of financial control processes
Practical experience on Project/programme development and management;
Solid budgeting skills and knowledge of key donor regulations
knowledge of local language is must
Commitment to GLRA values

Field Finance Officer

Job Purposes:

The Finance Officer is responsible to follow up the financial accounts to be settled on time and reporting; and projects budget follow up by in line with the approved project/organization budget. Thus, lead the accountants and field office finance and administration staff but following and in consultation with and the supervision of the finance team leader or manager.

Main Duties and Responsibilities

Lead accountants and field office finance and admin staff following the finance team leader supervision and leadership.
Planning, implementing and leading the staffs in the department;
Planning, implementing and reporting financial performances
Assist the Finance team leader in the overall cash flow management of the organization
Coordinating administrative issues of accountants of the finance department and field office finance and admin staff; facilitate supplies based on the needs of the department;
Following up accounting documents to be settled on time;
Preparing the general accounting including cost and budget reports/cashbook ledgers…/ at the end of each month and reporting it to the Finance team leader
Overseeing the recording of the collection of the organization’s internal revenues by the legal receipts;
Checking up the presence of the minutes and other legal documents before performing any purchasing activities;
Following up the performance of disbursements (payments) to be performed on time in their sequences;
Providing a well-organized financial document for internal and external auditors to be served and used for auditing purposes;
manage the day to day documentation of financial documents with the right standard
Assist the finance team leader the assurance of quality finance administration pursuant to the country relevant law and policy, organizations, policy and procedures.

Reconcile vendor statements and resolve any discrepancies
Prepare and process payments to vendors, including checks, wire transfers, and cash payments
Assist with month-end close activities related to accounts payable, including accruals and reconciliations
Collaborate with other departments to ensure timely and accurate processing of invoices and payments
Receive properly registered and signed receipt vouchers, payment vouchers, and deposit slips
Check, code and record each voucher and documents
Generate and distribute invoices to customers and follow up on overdue payments
Monitor and track revenue to ensure it is recognized in accordance with accounting standards and report any variances to management
Assist with month-end close activities related to accounts receivable, including accruals and reconciliations
Respond to customer inquiries and resolve any issues or disputes
Process and maintain accurate payroll records for all employees in accordance with internal policies and procedures
Ensure compliance with all applicable laws and regulations related to payroll processing, including tax laws and labor laws
Calculate and process payroll deductions, including taxes, benefits, and other withholdings
Prepare and distribute payroll reports to management and other stakeholders as required
Reconcile payroll accounts and resolve any discrepancies or errors
Assist with month-end close activities related to payroll, including accruals and reconciliations
Prepare payments by checking all supporting documents
Properly Keep and file all financial documents of the authority
Perform such other related duties as required.

Duty station: East Wollega, Limu Woreda

Type of employment: Fixed term for 1 years

Salary: As per the approved project budget

REPORTING: To Project Manager

Job Requirements

BA degree in accounting with minimum 5 years’ relevant work
Master degree in finance management with 2 years’ experience in the field
Knowledge of online accounting software
Knowledge of local language Afan Oromo and English
NGO experience desired
Experience in humanitarian desired
Excellent interpersonal communication skill
Knowledge of security situation in the project area

Logistic and Procurement Officer

Job Purposes:

The Logistics & Procurement Officer is responsible to work closely with Country Logistics & Procurement department, as well as field based staff and finance for the procurement of all materials and services required for GLRA Ethiopia programs and reports to the Project manager/country logistics manager. The position will liaise with the rest of the team for procurement and operations to ensure all procedures and procurement guidelines are in place and followed.

Key Responsibilities

Facilitate processes required for Logistics’ Procurement to include maintain procurement database, receiving and distribution of procured materials, supervise buyers and assign daily shopping duties, coordination with CO for national orders, coordination of transport of materials to the project location.
General management of the entire fleet of vehicles under the field office.
Support the transportation needs of program and office staffs are net in coordination with Logistics Officer and Operations staff of other offices.
Maintain adequate vehicle administration files, including vehicle log sheets, fuel consumption,
Coordinate airport and ground transportation for all arriving and departing staff, volunteers and guests.
Support project-wide operational processes including phone cards, office supplies, base items and other items as directed.
Provide relevant logistical data to management to support operational needs and the program development process.
Liaise with suppliers to create realistic delivery schedules and compare actual deliveries in order to evaluate supplier performance and responsiveness.
Ensure materials are received, stored, shipped, and reported in accordance with established procedures and Government guideline/regulations. Travels to field sites to receive and inspect goods delivered directly to the field.
Ensure procurement files are accurate and records are in compliance to GLRA and donor procurement policies, filing system is properly established, all soft copies and hard copies or procurement filed are accessible and manageable.
Ensure that all order requests, Operations in the country office.
Provide procurement planning support to the programmer staff as required.
Maintain a complete, accurate and up-to-date inventory list and stocks.
Procure all materials and equipment ordered in a cost-effective and transparent manner in line with GLRA and donor specific policies.
Maintain proper records of disposal of assets and inventory
Ongoing market research for new suppliers that may provide better service or value for money for GLRA.
Assist with the preparation of contracts and amendments of contracts when needed.
Support on other tasks when required and any other related tasks assigned by the line manager.
Liaises and collaborate with field offices to ensure coordinated and optimal utilization of vehicles
In consultation with the project manager and GLRA-Ethiopia Logistics and Admin Officer manage personnel activities in accordance with GLRA HR manual.
Prepare staff annual leave plan, Maintain up-to-date record of annual leave and other leaves;
Manage and Maintain records of staff benefits including medical benefits, leave balance,
Ensures that request for annual staff appraisal is sent before the year ends
Manage the administrative functions of the project office
Ensure effective management of office premises and good facility management through monitoring cleanness of office premises effectively,
Performs any other duties as may be assigned.

Duty station: East Wollega, Limu Woreda

Type of employment: Fixed term for 11 month years

Salary: As per the approved project budget

REPORTING: To Project Manager

Job Requirements

Minimum BA degree in Business management, Marketing, supply chain management /logistics/purchasing with minimum 5 years’ relevant work
NGO experience desired
Experience in humanitarian desired
Excellent interpersonal communication skill
Very good computer skills in Microsoft office ( other system desired)
Excellent verbal (written ) & oral communication skills in Afan Oromo & English
Able to communicate complex issues in a concise, accessible and engaging way.
Flexibility and ability to work under pressure, manage time and priorities work to deadlines.
Well-developed organizational and planning skills.
Punctuality and respect for rules and procedures.
Must be able to maintain highest level of confidentiality regarding work-related information and data

How to Apply

Application can be submitted within 10 days after this announcement via the following e-mail; glra.ethiopia@gmail.com. Submit only application letter and CV in one PDF

Project Officer –Nutrition and Cash Distribution

Project Officer-Health

Field Safety and Security Officer

Project Manager

Field Finance Officer

Logistic and Procurement Officer

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