Ethiopian Red Cross Society (ERCS)

Admin and Finance Manager

Internal / External Vacancy Announcement

The Ethiopian Red Cross Society (ERCS) wants to recruit employees in the following vacant positions the details of which are mentioned bellow.

About the Ethiopian Red Cross Society

The Ethiopian Red Cross Society (ERCS) was established in 1935 and is one of the oldest and largest humanitarian organizations in Ethiopia. ERCS provides services to communities affected by natural and manmade disasters through the provision of emergency responses, ambulance and first aid, family reunification, essential drugs, water and sanitation, and other humanitarian services. ERCS also runs disaster risk reduction programs with the aim of creating resilience households and communities. Currently the ERCS has a structure consisting of 12 Regional Offices, 34 Zonal Branches and 131  District/Woreda Branches, 599 Woreda Red Cross Committee  and 5871 Kebele Red Cross  committees.

ERCS also runs disaster risk reduction programs relating to food security, climate change adaptation, livelihood diversification, and institutional capacity building interventions, with the aim of creating resilience households and communities. ERCS works in partnership with the Ethiopian Government, International Federation of the Red Cross and Red Crescent (IFRC), International Committee of the Red Cross (ICRC), partnering National Societies, members, volunteers and the communities we serve.

Job Summary

Under the general direction and guidance of branch head, the Admin and Finance Manager plans, organizes, directs, coordinates and controls the financial and administrative activities of  the branch, manages the cash inflow and outflow of the branch, supervises the recording, analysis and financial statement preparation activities of the core cost and projects in accordance with the Society’s policies and procedures in place, ensures that financial documents, ledgers, journal vouchers and supporting documents are maintained and organized in accordance with the accounting system of the Society, ensures that cash or collected money is registered and deposited timely; ascertains that bank accounts and cash at hand are properly registered, and statement of bank reconciliation made in due course, ensures the timely preparation and submission of monthly, quarterly, biannual and annual consolidated reports of the branch, follows up on the consolidation, approval and proper execution of regular budget estimates of the different work units; ascertains that closings of books of accounts are carried out in due course. Administers the project funds of the Society in accordance with the commitments made with donors; ensures that the branch’s books of accounts are reconciled with bank statements, ensures proper and consistent enforcement of the financial policies and procedures of the Society.

KEY PERFORMANCE AREAS

  • Plans, coordinates and supervises activities of customer service management, human resource management, general service, general accounts and property administration activities of the region in accordance with the policy of the Society;
  • Supervises the recording, analysis and financial statement preparation activities of core cost and projects in accordance with the Society’s policies and procedures in place;
  • Identifies and assesses the need for additional human resource and looks for ways of filling vacant positions; Verifies or approves correctness of statement of accounts for receivable and payable accounts as well as bank reconciliation;  Ensures that all transactions of disbursements and receivables are journalized and posted into respective ledgers timely;
  • Prepares monthly, quarterly, bi-annually and annual consolidated financial reports of the core cost; Assesses competent employees to fill vacant jobs by way of promotion on competitive basis as per level of delegation;
  • Follows up on the collection of receivables in due course and reports on over dues for immediate action; Gives orientations/inductions to new employees transferred,  or promoted or recruited to fill the  post;
  • Ensures that fixed assets of the regional, zonal and woreda branches are properly registered, classified and codified or tagged for ease of tracing and identification;
  • Checks and verifies as to payment orders and purchasing transactions are duly approved by authorized personnel; Ensures that cash and check payments are prepared and effected in due course;
  • Counter signs payments verifying correctness and completeness of supporting documents; Checks receiving vouchers and payment vouchers are posted to general ledgers and respective subsidiary ledgers;
  • Ensures that legal and authorized deductions are made from employee’s salary income during payroll preparation; Make sure that there is no uncollected amount at the end of the year or there is no receivable shown in the annual financial report of the branch;
  • Ensures that all the deduction from employees are timely paid to the concerned bodies; Consolidate the accounts of the regional branch (regional and zonal branch balance sheet and statement of income and expenditure) quarterly, semiannually and yearly; 
  • Make sure that the zonal branches are properly undertaking the administration and financial activities of their respective zone as per the rules and regulations of the national society; Ensures that the necessary supports are provided to zonal and woreda branches in the areas of human resource, finance and property administration;
  • Works to promote and enable a working environment that nurtures “a learning-together” attitude and practice; Ensures proper administration and utilization  of resources at regional, zonal and woreda branches including telephone and stationery items;
  • Ensures that the zonal branches are timely sending their financial reports (balance sheet, income and expenditure statement, bank reconciliation statement of each bank account and the necessary schedules) to the region;
  • Ensures that the financial reports of the zonal branches are complete and prepared according to the financial rules and account closing and report preparation directive of the national society;
  • Ascertains that fixed assets are properly registered and periodic inventory taking is done; Ensures that the property of the region, zonal and woreda branches are properly used and administered by the property administration rule of the national society;
  •  Ensures that the financial transactions of the region are recorded and data entries thereof processed, accounts timely closed, interim and end-of-period financial reports produced in accordance with the overall financial system in place;
  • Provide consolidated quarter and annual financial reports along with the necessary schedules and monthly bank reconciliation statement of each back account to HQ timely; Make sure that the log books are established and kept functional for all the vehicles of the regional and zonal branches;
  • Conducts performance appraisal of subordinates, recommends appropriate trainings and coaches them to fill the gaps; Appraises the performance of subordinates in accordance with the performance appraisal system in place; Reports on the performance of the work unit to the head of the region for humanitarian Services; 

Work Unit : ERCS- Addis Ababa, Regional Branch Office

Reports to: ERCS- Addis Ababa ,Regional Branch Head

Terms of employment:  Permanent after probation period  

Job Requirements

Qualification Requirements:

  • Second/First Degree in Accounting/ Accounting & Finance/ Management
  • 8/10 years relevant experience and out of this 4/6 years in managerial position. Knowledge of accounting software is mandatory.

How to Apply

We invite candidates meeting the required qualifications to fill out online employment application form

With the indicated link https://ee.humanitarianresponse.info/x/IyUTlyf1 before the closing date of this announcement on Jan 23, 2024.

Qualified women are strongly recommended to apply!

Program Management & Resource Mobilization Manager

 Internal / External Vacancy Announcement

The Ethiopian Red Cross Society (ERCS) wants to recruit employees in the following vacant positions the details of which are mentioned bellow.

About the Ethiopian Red Cross Society

The Ethiopian Red Cross Society (ERCS) was established in 1935 and is one of the oldest and largest humanitarian organizations in Ethiopia. ERCS provides services to communities affected by natural and manmade disasters through the provision of emergency responses, ambulance and first aid, family reunification, essential drugs, water and sanitation, and other humanitarian services. ERCS also runs disaster risk reduction programs with the aim of creating resilience households and communities. Currently the ERCS has a structure consisting of 12 Regional Offices, 34 Zonal Branches and 131  District/Woreda Branches, 599 Woreda Red Cross Committee  and 5871 Kebele Red Cross  committees.

ERCS also runs disaster risk reduction programs relating to food security, climate change adaptation, livelihood diversification, and institutional capacity building interventions, with the aim of creating resilience households and communities. ERCS works in partnership with the Ethiopian Government, International Federation of the Red Cross and Red Crescent (IFRC), International Committee of the Red Cross (ICRC), partnering National Societies, members, volunteers and the communities we serve.

Job Summary

Under the general direction and supervision of regional branch head program management and resource mobilization manager Plans, organizes , directs and controls the program Management and Resource Mobilization activities of the regional branch;  Ensures that the program and project activities of the regional branch are executed in accordance with pertinent policy and procedure requirements of the National Secretariat and the Regional Branch as well as commitments made with funding agents; Coordinates response of disasters through available resources at regional level; Mobilizes and secure funding from regional sources for ambulance procurement and upgrading their service standards and running cost; Initiates and develops project proposals to address the needs of the vulnerable including rehabilitation and development needs; Monitors and regulates ambulance services in Zonal and Woreda branches; Identify possible regional hazards and design mechanisms to address; proposes in creating partnership and cooperation with local NGOs and business institutions having regional coverage; Oversees and coordinates the formulation, and fund soliciting and implementation activities of locally funded projects on mandate areas in consultation with concerned bodies; Coordinates and launches regional fund raising programs; Developing income generation schemes that have regional context based on IGA standards set by the HQ; Develop Resource Map for IGAs of the branch and coordinate feasibility study at regional level for possible resource mobilization initiatives; Mobilizing local resources in close contact with regional authorities; Develops the capacity of zonal branches in resource mobilization and utilization; and coordinates their effort; Facilitate in creating relationship with public and private partners to mobilize resources; Monitors and controls the resource administration and utilization of zonal branches; Coordinates inter zonal investment and resource mobilization efforts; Provide accurate data on all income generating resources under their purview; Facilitate and assist on any capacity building programs carried out by Head quarter and ensure its sustainability;

KEY PERFORMANCE AREAS

  • Plans, organizes, directs and controls the program Management and Resource Mobilization activities of the regional branch;
  • Ensures that the program and project activities of the regional branch are executed in accordance with pertinent policy and procedure requirements of the National Secretariat and the Regional Branch as well as commitments made with funding agents;
  • Monitor and support for establishment and deployment of Strong and functional emergency BDRT & rescue teams;         
  • Coordinates response of disasters through available resources at regional level; Deploys and operates ambulances based on existing system; provides first aid trainings;
  •  Mobilizes and secure funding from regional sources for ambulance procurement and upgrading their service standards and running cost;
  •  Initiates and develops project proposals to address the needs of the vulnerable including rehabilitation and development needs; Assess the needs of vulnerable and victims of disaster and design ways to respond the needs and request the HQ for necessary support;
  • Participate in assessment activities on regional disaster hazards in collaboration with relevant authorities;
  • Monitors and regulates ambulance services in Zonal and Woreda branches; Identify possible regional hazards and design mechanisms to address; Plans, designs and implements strategies to address regional disasters;       
  • Ensure the quality of information collected and compiled on disaster at regional level based on predefined standards and procedures;
  • Identifies and proposes in creating partnership and cooperation with local NGOs and business institutions having regional coverage;
  • Implements regional disaster preparedness and food security programs; Periodically report to national HQ on progresses and implementation of disaster preparedness and food security programs;
  • Oversees and coordinates the formulation, and fund soliciting and implementation activities of locally funded projects on mandate areas in consultation with concerned bodies; Coordinates and launches regional fund raising programs;
  • Developing income generation schemes that have regional context based on IGA standards set by the HQ; Develop Resource Map for IGAs of the branch and coordinate feasibility study at regional level for possible resource mobilization initiatives;
  • Mobilizing local resources in close contact with regional authorities; Develops the capacity of zonal branches in resource mobilization and utilization; and coordinates their effort;
  • Facilitate in creating relationship with public and private partners to mobilize resources; Monitors and controls the resource administration and utilization of zonal branches;
  • Coordinates inter zonal investment and resource mobilization efforts; Provide accurate data on all income generating resources under their purview;
  • Facilitate and assist on any capacity building programs carried out by Head quarter and ensure its sustainability; Reports periodically the performance of the Service to the Regional Branch Head; &

Details of the vacant position

Work Unit :  Program Management & Resource MobilizationDivision

Reports to:ERCS- Addis Ababa ,Regional Branch Head

Terms of employment:  Permanent after probation period  

Job Requirements

Qualification Requirements:

  • Second/First Degree in Program Development, Development Studies, Disaster Risk Management, Management, Business Management, Social Work/ Social Anthropology, Public Health,
  • 8/10 years relevant experience and out of this 3/5 years in managerial position.

How to Apply

We invite candidates meeting the required qualifications to fill out online employment application form

With the indicated link https://ee.humanitarianresponse.info/x/IyUTlyf1 before the closing date of this announcement on Jan 23, 2024.

Qualified women are strongly recommended to apply!

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